Transform Internal Emails into Engaging Experiences
Effortlessly create, schedule, and send beautiful, personalized email campaigns with HubEngage. Automate periodic newsletters and send bulk emails with ease.
Boost the impact of your internal communications by extending reach across channels like push notifications, SMS, Teams, Slack, and WhatsApp. Measure campaign success with deep insights.
Engaging and empowering organizations like yours
Simplify Your Internal Communications Newsletters
Tired of using bulk email with Outlook or marketing-focused tools for your internal communications? HubEngage’s internal communications email platform is purpose-built for organizations of all sizes, designed to streamline and elevate your internal employee communications.
With seamless user syncing, dynamic lists, robust analytics, and top-tier security, our platform ensures your newsletters reach the right people, every time, with measurable results.
Create Stunning Email Newsletters in Minutes
Start fast with our library of customizable templates tailored for internal newsletters. Then, use our intuitive drag-and-drop editor to effortlessly personalize your content, making each email visually engaging and on-brand.
Smart Segmentation for Targeted Emails
Leverage advanced segmentation tools to easily target the right employees based on criteria like location, department, or payroll. Our internal communications email platform seamlessly syncs with your HRIS, Payroll, or CRM to update user data and manage lists automatically—saving you time and eliminating manual effort.
Maximize Reach and Impact Across Channels
With our internal communications email platform, you can amplify your messages by sending them not only to inboxes but also across mobile apps, SMS, MS Teams, Slack, and WhatsApp. Connect your systems for seamless communication, ensuring your messages reach employees wherever they are. Plus, our emails are fully responsive across devices and support all major email clients including Outlook and Gmail for maximum engagement.
Gain Insights Tailored for Internal Communications
Our internal communications email platform provides analytics specifically designed for effective employee communications. Beyond open rates and link clicks, dive deeper into your data, segmenting by location, department, and other factors to gain actionable insights that drive engagement.
Supercharge Your Newsletters with Additional Hubs
Take your internal communications to the next level by adding HubEngage’s powerful hubs to your email campaigns. Choose from our communications, social, recognitions, surveys, and instant messaging hubs to create a holistic, engaging strategy that amplifies reach and drives deeper employee interaction.
Expand Your Internal Communications Reach
While email newsletters are great for asynchronous communication, emails can easily get lost in the inbox. Ensure your messages reach every employee and boost engagement by pushing the same content through additional channels like Mobile Apps, Intranet, Text Messaging, and Digital Displays.
Internal Communications Email Platform FAQs
Email remains the primary communication channel for internal teams. A recent report found that 98% of internal comms teams rely on email to engage employees. The challenge isn’t whether employees check their inboxes—it’s ensuring they actually read and act on the messages they receive. That’s why organizations need a dedicated internal communications email platform rather than relying on generic tools.
Many businesses use Gmail or Outlook for internal emails, but these services lack the analytics, design flexibility, and audience segmentation needed for effective internal communication newsletters. Without open rate tracking or engagement insights, companies have no way of measuring the impact of their messages. Plus, manually managing email lists in these tools can be frustrating—especially for organizations with hundreds or thousands of employees.
Some companies turn to email marketing software like Mailchimp, Constant Contact, or HubSpot, hoping for better design options and analytics. While these platforms do provide email templates and performance tracking, they were built for marketing to external audiences—not internal teams. This means employees can unsubscribe from important company messages, and HR teams must manually update distribution lists since these platforms don’t sync with HR systems. Internal email software, on the other hand, automatically updates employee lists and ensures critical messages reach every intended recipient.
A true internal comms email software like HubEngage is designed specifically for employee communication. It offers internal newsletter templates, advanced analytics, and integrations with platforms like Slack, SharePoint, and Teams. With drag-and-drop email editors, companies can easily create visually engaging employee newsletters without needing design expertise. For organizations that want better engagement, streamlined communication, and real-time insights, switching to an internal mail platform is the best way to go.
The best internal communications email software is one that goes beyond just email. HubEngage does exactly that by offering a multi-channel internal communications platform that includes internal email, mobile apps, intranet, text messaging, and digital signage. Unlike competitors that focus only on email, HubEngage ensures that messages reach employees wherever they are, which is critical for industries like manufacturing, healthcare, hospitality, and retail, where many employees don’t have corporate email addresses.
Platforms like ContactMonkey, Workshop, and PoliteMail are built primarily for internal email. While they offer analytics and templates, their scope is limited. ContactMonkey, for example, functions mainly as a plugin for Outlook and Gmail, which can restrict adaptability. Users have reported slow sending times, syncing issues, and occasional plugin crashes. Similarly, PoliteMail integrates with Microsoft Outlook for email tracking and analytics but is also a plugin, limiting its functionality compared to full-fledged internal communications email software. Workshop, while praised for its ease of use, lacks support for multiple communication channels, making it less effective for organizations that need more than just an internal newsletter platform.
HubEngage offers a drag-and-drop email builder that makes it easy to create visually appealing, branded emails without technical expertise. Unlike email-only solutions, HubEngage integrates seamlessly with Slack, SharePoint, Teams, and WhatsApp, ensuring messages reach employees through the platforms they already use. Its multi-channel capabilities help drive engagement by delivering critical updates through the most effective channels.
Beyond its robust internal newsletter software, HubEngage provides hands-on onboarding support with a dedicated account manager at no extra cost. The platform continuously improves with monthly feature updates, driven by customer feedback. With dynamic segmentation, HRIS synchronization, and compliance with SOC2, ISO27001, GDPR, and HIPAA, HubEngage ensures secure and targeted communication.
Unlike competitors such as Staffbase, Poppulo, FirstUp, and Simpplr, which bundle email with expensive intranet solutions that often struggle with adoption, HubEngage lets organizations pick and choose the modules they need. Whether it’s internal communication email templates, employee newsletter software, or digital signage, HubEngage provides a cost-effective, flexible, and scalable solution for any organization looking to enhance internal communication newsletters and engagement.
Mailchimp and similar marketing tools are great for reaching customers, but they aren’t built for internal communications. Using them for employee emails can create challenges in workflow, information delivery, and overall engagement. That’s why many organizations switch to a dedicated internal communications email platform designed for workplace messaging.
A true internal email software keeps distribution lists updated automatically by syncing with HR or payroll systems. Unlike marketing platforms, internal communication tools ensure emails reach employees’ inboxes—without getting lost in spam or promotions. Plus, employees can’t unsubscribe from critical company updates.
With an internal comms email software, analytics go beyond open rates. You can track engagement by department, location, or even at the individual level. These platforms also integrate with tools employees actually use, like Slack, SharePoint, and Teams, making internal messages more accessible.
User-friendly design is another advantage. Unlike marketing platforms that often require HTML knowledge, internal newsletter software offers drag-and-drop editors and pre-built internal newsletter templates for easy customization. Many solutions also include features like SMS integrations and pulse surveys to boost engagement, making internal communication more effective and streamlined.
HubEngage’s internal communications email platform is super affordable and designed to meet the budget needs of every type of customer, no matter how small or large you are. We offer monthly, annual, and multi-year contract pricing with more discounts for longer commitments. Our sales team can give you a detailed proposal based on the number of employees you have. Click here to book a demo.
Outlook email distribution lists are static lists. You need to add or remove users manually which can take up a lot of your time in maintenance. Our internal communications email platform is designed for the enterprises where you can create dynamic email lists based on advanced logic. For example users belonging to a certain location and department or pay group. When users change their location or department or any of their attribute changes, they automatically move into different lists, making it fully automated and seamless.
We want you to be able to reach all your employees wherever they are and in the medium they are most comfortable with. You can extend the reach of your internal communications newsletter by adding on native Mobile Apps, Web, Digital Displays and SMS text messaging. The advantage of picking one platform for multiple channels is the ability to streamline your employee communications channels, cut down on the repetitive work and analyze all data in one place.
